Invoice Header - Edit - Bench Scan / Pack

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Invoice Header - Edit - Bench Scan / Pack

Micronet Bench Scanning is used as double check on items picked from picking slips. It allows a simple scanning mechanism to capture the goods picked and compare the items and quantities against the original order in Micronet. Any docket within the Invoice Creation process that is currently a picking slip can be recalled as a bench scan docket and checked.

Micronet Bench Scanning also has the ability to capture box assignments of items as they are being packed for later reporting.

To perform bench scanning, you first need to open the Bench Scan Entry screen.

There are two ways to do this - from the Invoice Creation screen and from the Invoice Header.

Displaying the Bench Scan Entry Screen from the Invoice Creation Screen

Load the picking slips for bench scanning and display the Bench Scan Entry screen.

Refer to "Invoice Creation - File - Load - Load Bench Scan".

Displaying the Bench Scan Entry Screen from the Invoice Header

Display the Invoice Header.

Refer to "Maintaining the Invoice Header (v2.7)" or "Maintaining the Invoice Header (v2.8)".

Select EDIT | BENCH SCAN / PACK.

Micronet displays the Bench Scan Entry screen.

Performing Bench Scanning

Complete the following fields on the Bench Scan Entry screen.

	Field	Value
	Item Number	The way you perform bench scanning differs depending on whether or not the Scanner checkbox at the bottom of the screen is checked. If this checkbox: is NOT checked, you complete the Item Number field, enter the Qty Scanned and select Accept to enter the next item number. IS checked, you complete the Item Number field only. Micronet automatically adds a quantity of 1 for each item entered. You then enter the next item number. Micronet displays the item and description on the Bench Scan screen behind the Bench Scan Entry screen.
	Item Description	Micronet displays the item description.
	Qty Scanned	If the Scanner checkbox is NOT checked, Micronet defaults this quantity to 1. You can enter the correct quantity scanned. If the Scanner checkbox IS checked, Micronet automatically enters a quantity of 1. If the same item is scanned a second time, the quantities are appended.
	Qty Ordered	If the Scanner checkbox is NOT checked, Micronet displays the quantity ordered.
	Qty Picked	If the Scanner checkbox is NOT checked, Micronet displays the quantity picked.
	Current Box Allocation	Micronet displays the box number that the scanned items will be added to.
	Scanner	Check this box if you want to enter the Qty Scanned for each item, or leave it unchecked to accept a default quantity of 1 for each item.
	Ask Box Details	Check this box if you want to enter box details (such as weight and dimensions) when you select the New Box button. Leave it unchecked if you want Micronet to automatically create a new box and assign any additional items to the box.
	Sub Barcodes	Check this box if you want Micronet to consider both outer and inner barcodes when comparing the quantity of goods checked / picked and ordered. Leave it unchecked if you want Micronet to attempt to match exactly the item entry against inventory in Micronet. For example: In your inventory, you sell a range of items that come in 12 different colours. Each of these 12 colours has its own unique outer barcode and product number in Micronet that is used for invoice creation, purchasing and stock control. These 12 items all share the same inner barcode attached to the product as your customers don’t need to track the inventory based on colours, but are just concerned about the range. When using bench scanning to check items, you often don’t have the outer barcode any more and only have the inner barcode that is associated with the 12 different items within Micronet.
	Pause on Error	Overallocation of items during bench scanning (where the quantity scanned exceeds the quantity ordered or quantity picked) is considered an error by Micronet. Check this option if you want an error message displayed when there is an overallocation, which must be acknowledged before continuing, or leave it unchecked if you don't want the error message displayed. With both options, Micronet allows you to choose what is done with the overallocation.

Technical Tip

It is recommended you check the Pause on Error option when using remote scanners as it forces the error to be acknowledged before proceeding.

Technical Tip

2.8 Feature

You can press the F11 hotkey to display an item summary. For more information about the item summary, refer to "Displaying the Item Inquiry Screen".

Select the Exit button when you have finished.

If you want to accept the item and quantity scanned, select the Accept button.

Micronet redisplays the Bench Scan Entry screen so you can enter further items.

If you want to assign items to a box, select the New Box button when the Item Number field is blank to start a new box.

If the Ask Box Details checkbox is unchecked, Micronet automatically creates a new box and assigns any additional items scanned to this box.

If the Ask Box Details checkbox is checked, Micronet displays the Bench Scan Boxes screen.

Enter the box details as required and select Accept.

Micronet creates the box, assigns any additional items to it and redisplays the Bench Scan Entry screen.

If there is an overallocation error (i.e. the quantity scanned exceeds the quantity ordered or quantity picked), Micronet displays the following messages depending on whether the Pause on Error checkbox is checked or unchecked:

If the Pause on Error checkbox is checked, Micronet displays the following error:

Press the Esc key to clear the message. Micronet displays the second error below.

If the Pause on Error checkbox is unchecked, Micronet displays the following error:

Select Yes if you want to discard the overallocated amount, or No if you don't.

Micronet redisplays the Bench Scan Entry screen.

If you want to edit the quantity of the last item entered, select the Edit Last button.

Micronet displays the item in edit mode. This is a useful function if you are using a scanner and you want to manually enter a quantity of goods.

When you have finished entering inventory items, select the Cancel button.

Micronet displays the Bench Scan screen showing the items you have scanned.

If you don't want the original invoice affected by any data captured from bench scanning, select the Cancel button.

Micronet redisplays the Invoice Header.

If you want to compare the quantities ordered or picked with those bench scanned, select the Compare button.

Micronet redisplays the Bench Scan screen with items colour coded as follows:

red indicates that an item has been ordered or picked but no quantity has been bench scanned
orange indicates that an item has been ordered or picked but only partly bench scanned (i.e. there is a difference between the picked and scanned values)
green indicates that the correct quantity has been ordered or picked and also bench scanned.

The items are always sorted in order of red then orange then green to ensure that errors appear at the top.

Bench Scan – Compare

Technical Tip

You can select the Compare button again to remove the colours from the screen.

If you want to make adjustments, double click on the a line to redisplay the Bench Scan Entry screen and adjust the items as required.
Alternatively, you can add items by selecting the Add button.
You can print box labels or a packing list from the Bench Scan screen:

select REPORTS | BOX LABELS - to print box labels including the items in each box and quantities
select REPORTS | PACK LIST to print a packing list by slip / box to be included with the packed goods.

If you want the original invoice picked values to be updated with those captured from bench scanning, select the Update button.

Micronet redisplays the Invoice Header.

If you want to create the invoice using the values captured from bench scanning, select the Invoice button.

Micronet displays the Invoice Total screen.

Technical Tip

Some of the fields on this screen may differ depending on how your system is configured and whether you are using any additional options including freight, minimum order surcharges, levies and discounts. User defined fees and charges are setup using the Miscellaneous Charges screen in your company configuration – see "Edit Company - Edit - Misc Charges". For example, the C/C Fee and Surcharge fields shown on the screen above are user defined miscellaneous charges.

Complete the following fields:

	Field	Value
	Sub Total	Micronet displays the subtotal of all lines on the order, excluding additional amounts such as freight, levies, surcharges and GST.
	Freight	Micronet displays any applicable freight charge from your Freight master file (refer to "Freight Master File"). You can change this or enter a freight charge if required.
	C/C Fee, Surcharge	Micronet displays any user defined miscellaneous charges setup in your company configuration. In this example, you would enter the credit card fee that applies to this order, and any small order surcharge calculated, based on the total value of the order. For more information on small order surcharges, refer to "Edit - Program - Small Order Surcharge".
	Levy	Micronet displays the levy (if any) entered on the Invoice Header.
	Inv Discount	Micronet displays the discount (if any) entered on the Invoice Header.
	Inv Surcharge	Micronet displays the surcharge (if any) entered on the Invoice Header.
	On Time Discount	Enter any on-time discount the customer will receive for paying the invoice within a specified period of time.
	WET	Micronet displays any Wine Equalisation Tax that applies to items on the order (liquor industry items only).
	Duty and Excise	Micronet displays any duty or excise that applies to this order.
	GST/Sales Tax	Micronet displays any GST or sales tax that applies to this order.
	Invoice Total	Micronet displays the invoice total, taking into account all additional amounts entered on this screen.

When you have finished, select the OK button.

Micronet prints the invoice then redisplays the Invoice Creation screen.